How to Google

With so many new features and updates constantly being released, we’ve compiled some of our favourite tips and tricks into a short list so that you always know how to get the most out of your Google account.

Undo Send

Guilty of replying to emails after a couple glasses of wine at the end of the day? Or losing your cool if someone spells your name wrong when addressing you in an email? If so, Google’s got you covered for when you send something you probably shouldn’t have.  Over the last six years, they’ve been working on a feature in beta to help prevent this, and now, it’s finally been added as a formal setting. Undo Send is here! The options have increased since leaving beta, allowing you to have up to 30 seconds to reach out and snatch those words back before it’s too late! Unfortunately, it’s not quite ready for mobile users, but we’re assured it will be soon!

How to Convert Images of Text Into Editable Google Docs

Google’s OCR (Optical Character Recognition) feature is included in Drive and has the power to convert an image of text, such as a scanned page of a book, and convert it into an editable Google Doc.  It’s an incredibly easy feature to use, all you have to do is upload your image to Drive, then right click and open as a Google Doc. You’ll still see your image at the top of the page, but your new active text will be displayed below. Here’s a quick tutorial video to show you how. – http://ow.ly/P1HX6

Mute Noisy Tabs In Google Chrome

If you like to multi-task and things end up getting a bit out of hand with countless tabs open at a time, you’ll know how annoying it can be if an ad or video starts to play within one of them. It’s easy enough to spot the speaker icon on the guilty tab, but then finding the ad or video and turning it off can be a hassle. This hidden feature lets you mute the tab without even having to click on it, and even though it’s not mentioned on any menus, you can still enable it once you know where to find it. When you do, you’ll be able to mute the tab by simply clicking on the speaker icon.

  1. Enter chrome://flags/#enable-tab-audio-muting in the url bar
  2. Click enable under “Enable tab audio muting UI control”
  3. Enter chrome://restart in the URL bar
  4. Click on the speaker icon on the offending tab to mute it

Silence is golden.

How to Create a Company Email Signature in Gmail

Even though it’s at the bottom of your message, your signature is one of the first things people notice about your outbound emails. They offer useful information about your company and contact details, and is a great way to build your brand recognition. You can now create your own email signatures within Gmail, as well as a company wide version with a third-party tool.

  1. Open Gmail.
  2. Click the gear in the top right.
  3. Select Settings.
  4. Scroll down to the “Signature” section and enter your new signature text in the box. You can format your text using the buttons directly above the text box as well as add in images or a company logo.

The HTML signature editor in Gmail lets you create fantastic looking signatures, although they might not align with company branding. If that’s the case, you could try using a third-party tool to create standardised signatures for use across your company.

Bonus Advanced Tip!

How to integrate another email account into your Gmail

If you still have other email accounts from before Gmail entered your life, such as xxxbarbie_girlxxx@hotmail.com or mad_lad@yahoo.com that you’d LOVE to get rid of but still have it linked to a few to many services to bother with the inconvenience, then Google have a solution for you. You can simply integrate it into Gmail so that all your mail is displayed in the one place, and you have the option to send mail as either address, all you have to do is follow the steps below.

  1. Make sure your other email provider offers POP3 access.
  2. Open Gmail.
  3. Click the gear in the top right.
  4. Select Settings.
  5. Select the Accounts and Import tab.
  6. In the Check mail from other accounts (using POP3) section, click Add a POP3 mail account you own.
  7. Enter the full email address of the other account, then click Next Step.
  8. Enter your password.
  9. Now there are a few options to choose from. Here’s settings we recommend:
    1. Leave a copy of retrieved messages on the server – Check the box. Otherwise you’ll lose the emails in your other account and you’ll only be able to access them in Gmail.
    2. Always use a secure connection (SSL) when retrieving mail – Keep checked.
    3. Label incoming messages – Check the box if you’d like to easily see which emails in your inbox came from this account.
    4. Archive incoming messages – Don’t check. Only select this option if you don’t want your new messages from other accounts to display in your inbox.

Click Add Account. If you get an error message while getting set up, click the Show error details link to find out more about what’s not working. Once your account has been added successfully, you’ll be asked if you want to be able to send mail as this address. This lets you compose messages in Gmail, but have them appear to be sent from your other email account.