A lot of people have heard of G Suite, Google’s set of tools to run a business with – after all, more than 5 million businesses are already using it. And many will also know that one of Google’s great non-technical innovations with G Suite was to greatly simplify the licensing of business software – if you ‘Go Google’ there are no longer any incredibly complex charts of licensing options with various add-ons and opt-outs. You buy G Suite or you don’t. However, in order to better serve businesses Google has evolved this approach in recent years. For a start, Google added a second tier of G Suite called ‘Business’ – this edition of G Suite offers wide-ranging functionality that will more than meet the requirements of most SMEs – and even some larger companies.
However, it became apparent that some larger organisations may need a little bit more control and customisation. This is where G Suite Enterprise comes into play. Not many people are aware that there’s now a third tier of G Suite called ‘Enterprise’ but it’s been built to support large businesses who require advanced functionality such as security key management, enterprise level meetings and data loss protection.
In the G-Suite Enterprise edition, users get everything they could access in the Google Basic and Business tiers, as well as the features listed below:
- Enterprise level meetings
- Data loss prevention
- Greater customisation
- Advanced admin controls
- 3rd Party Tools
Many large organisations often need to host video calls with team members and stakeholders around the world, so to accommodate this, Enterprise customers have the opportunity to include up to 50 people in Google Hangouts Meet conferences, while also being able to stream these meetings to 100,000 employees. These meetings can also be recorded and stored in Google Drive.
Data Loss Prevention
G Suite Enterprise’s data loss prevention (DLP) ensures that sensitive company information isn’t shared with anyone who shouldn’t have access to it. DLP lets you easily set up rules and policies to control how your data is being shared, this includes predefined content detectors which scan inbound and outbound emails, so no data comes in or goes out that shouldn’t, such as credit card details or passport numbers.
These DLP detectors can also be used to trigger automatic responses, which could either quarantine, reject, modify a message or even warn a user when they try to share something the shouldn’t. DLP also includes optical character recognition (OCR) so that any images that have text in them can be recognised and stored accordingly. If you want to lock your data down DLP will give you some powerful levers to pull.
Security and control is a strong element of the Enterprise product. Email security in G Suite is market-leading on all tiers but if organisations want to take their email security to the next level then G Suite Enterprise makes it possible for them to use their own ‘S/MIME’ encryption certificates in Gmail. This means the impersonation of email accounts becomes almost impossible. Admins will also be able to query their Gmail logs by using the BigQuery cloud data warehousing service.
G Suite Enterprise administrators can create rules that require users to use two-step authentication (2FA) with Security Keys like the Titan Security Key, every time they log in as well as being able to view usage reports.
G-Suite Enterprise offers the highest level of admin control that Google has to offer. With it, your organisation will be able to:
- Scan emails for specific content like social security numbers and credit card information.
- Improve Google Drive security with another layer of protection.
- Use third-party archiving products to discover and store critical emails.
- Require security keys for users to sign in.
- Analyze Gmail Logs in BigQuery for data collection and assessment.
- Use S/MIME Encryption to improve email security.
- Automate tasks for mobile device management by setting custom rules.
- Scan images for text.
3rd Party Tools
Google also makes it possible for organisations to use third-party tools for archiving data from Gmail; which goes beyond the standard archiving features with Google Vault. This solution can be useful if you need to:
- Comply with email requirements
- Continue using a third-party archiving solution
- Allow user access to archives
Google offers different editions of G-Suite to meet a variety of needs, all intended to empower your workforce and put collaboration into the hands of the organisation.
Because of the different options available when moving to the cloud, we suggest making a list of all the functionality that your business requires, and checking it off against all the available plans. Alternatively, you can get in touch with us and we can help advise you on what will suit your business needs best.