Google and Cobry’s commitment to protecting customer data
Cobry’s GDPR compliance
At Cobry we are committed to complying fully with GDPR and our customers can be assured that we take great care in protecting their data and keeping our own systems secure. We have been working hard to update policies to ensure compliance.
Any data that users enter into G Suite will only be processed in accordance with the user’s instructions, as described in Google’s GDPR-updated data processing agreements You should have received an email from Google regarding this update. If not, click below to find out how to sign the new agreement and ensure compliance.
Google’s GDPR Compliance
Google has created a website with all of their GDPR related content, compliance, and FAQs collated in one handy location. This website details everything you need to know when it comes to G Suite and what you can do to becobe GDPR compliant as a personal data controller.
Please remember that as part of your GDPR compliance with Google you should accept the new Data Processing Amendment.
Increase your G Suite security levels
Data controllers (G Suite users) are responsible for implementing appropriate technical and organisational measures to ensure and demonstrate that any data processing is performed in compliance with the GDPR. Controllers’ obligations relate to principles such as lawfulness, fairness and transparency, purpose limitation, data minimisation, and accuracy, as well as fulfilling data subjects’ rights with respect to their data. This means that your company must not wait until a data breach occurs, but be prepared and use all appropriate tools and processes in order to comply with the new GDPR requirements and deal with breaches in advance.
At cobry, we can help you secure your business, and reduce the possibility of any sort of breach happening on your systems.
There are a few things you can do to mitigate the risk of any sort of security vulnerability.
Upgrade to G Suite Business.
G Suite business has additional security features and controls that allow you to better control the data within your G Suite environment, such as:
- E-discovery – the process of searching and retrieving information in electronic format. It is useful for legal matters and prevents data loss from employee turnover.
- Google Vault – Use Vault to track user activity. Robust audit trails let you see searches, message views, exports and more.
- Smart Search – Search across your company’s content in G Suite, from Gmail and Drive to Docs, Sheets, Slides, Calendar, and more. This allows for easily locating sensitive files or emails on your network.
There are third party security tools that help you make the most out of your G Suite experience. On top of Google’s state-of-the-art security systems and unbeatable uptime guarantee, we can deploy these for you for peace of mind and added functionality.
Backupify is a simple, easy to use service that backs up any data you may have stored on your G Suite cloud system. If you have any accidental deletions, broken revisions or missing data, be it email, files on your drive or contacts; backupify will make sure you have it all ready to recover with a click of a button.
Protect your organization against ransomware, insider threats, and human error by identifying business risks and security threats, and by backing up your sensitive data to a secure cloud storage at GCP or AWS. Save time and money by fully automating data protection at your organization. Backupify provides an intuitive dashboard and a reliable backup service at an affordable price.
Complete data access protection and fully adjustable scanning and update options. Keep your system running at its best thanks to low system demands, virtualisation support and optional cloud-powered scanning. Eset eliminates all types of threats, including viruses, rootkits, worms and spyware.
Bettercloud makes delegation, group policies, and overall security much more efficient on your IT systems. This tool will make it easier to run and administor your domain, as it delivers a lot of the functionality that google may have potentially missed. This helps your security as it makes it easy to enforce management and security policies for SaaS applications.
If these security practices didn’t help you enough, or you want a personalised recommendation based on your current IT systems, please contact us so we can do a full security system review.
Let our experts take a look through your systems and examine certain weak spots that may appear.
Note that no system is ‘unhackable’; however we will let you know of any vulnerabilities that may appear.
We will analyse both your software and hardware to ensure it is up to the latest security standards. Most businesses have security exploits that they may never know of, and can be fixed with a simple software patch or a hardware upgrade.
We will generate a professional report that will outline how secure your system is, in an easy to read and intuitive way. We will recognise the threats, weak points and also give suggestions on how you can improve your system to be more secure. The weak points will be labeled in order of severity so you will instantly know whether the threat is due your immediate attention or not.