April 14, 2022

Three things to consider when you’ve been SAAS shopping

It feels good, doesn’t it?

Your team has a new collection of software and tools that will make your work much easier - hello automation, hello efficiency, welcome to a brighter tomorrow for your business. 

A completed SAAS “blowout” is one of the best parts of digital transformation, whether you work in a new business or are in one that’s undergoing change. Now that you have been on this shopping spree though, there are a few things to consider to ensure that the blowout doesn't become a bother.

How will you pool together all the data these applications generate?

This is one of the most common problems and/ or missed opportunities businesses that have been splashing the SAAS cash will face. SAAS tools often have their own data collection abilities (if you want to check, look for a “download as CSV” option), but the way this data gets used often results in it becoming unreliable and a source of frustration. Data gets siloed when there are multiple pieces of data used by multiple teams in multiple locations: the marketing team is using Google Analytics, the Support desk are using Freshdesk, the sales team are using Hubspot, but some of them use Salesforce and some of them use a spreadsheet. The accounting team uses Xero, Quickbooks, practice ignition, Docusign… you get the idea.

The key to getting around this is to have what data practitioners call “one source of data truth”: a single, centralised database or data lake (the latter is best if not all the data is coming in columnar format), where all the data is available under the same definitions and everybody has access to its latest version. Since databases don’t present data in an easily digestible format, a self-serve BI tool such as Looker to analyse and visualise this data through dashboards makes for a valuable piece of the puzzle.

What will you do with all these new logins?

SAAS tools typically come with their own authentication, which raises questions around security - and, tied into this, accessibility. You will need a way of ensuring that the number of new sites to log into does not become a liability - ditto having a single password for everything, which can be a security risk. The flip side is ensuring it doesn’t create inefficiencies with staff members having to remember which password goes for what. 

Password managers are particularly useful in this regard as they ensure you only need to remember a single password to access the rest - this does mean you will need a PM whose own security makes it digitally impregnable. For that reason, among others, we recommend 1Password.

Will there be training required in any of these tools?

Some tools are simple and intuitive to use, others less so. Don’t get us wrong, sometimes complexity is a good thing, but it can mean training may be required. One possible avenue is to scour the net for online courses or tutorials. Many of these, including ones provided by the tool itself, are free. You may also find that training sessions are available, whether through the provider themselves or a third party (such as Cobry). And finally, if you’ve been assigned a customer success manager, book a call with them as they will, through getting to know your organisation and its goals, be able to recommend the parts your organisation will find useful.

How Cobry can help

With our years of tech expertise (techspertise?), Cobry can assist in every single aspect mentioned within this blog post:

  • With our knowledge of Google Cloud Platform, we can help you in every step of the data governance process from collecting the data with ETL pipelines to analysing it with Looker.
  • We hold training sessions for all of our customers, primarily in using Google Workspace, and can also organise sessions in other tools upon request.
  • With our Solution Stack we can advise on any additional SAAS applications to nicely round off your SAAS toolkit. We’re partnered with all listed organisations (including 1Password), and by purchasing them through us we can help you get started with them at no extra cost to you!

February 22, 2022

8 reasons Cobry chose 1Password as our password manager (and why you should too)

Cobry is an official 1Password partner. Read on to find out how 1Password can strengthen your organisation's cybersecurity down to the individual level!

Why does my organisation need a password manager?

No longer is the security of your organisation’s data and files just the IT crowd’s problem: every employee now works as a part-time cybersecurity guard. 

Any good cybersecurity initiative should take the Human Factor into account, and our memories can only hold so much information. When was the last time you remembered a single incarnation of something as secure as bn2ecf@M-HX$gHq*, let alone a new one for every site?

Enter password managers such as 1Password. 

Much like writing down all your passwords on a notepad, except much more secure, password managers store every password for every site in one place, one you can access through a master password. A single password. One password, if you will.

Why is 1Password the ideal password manager?

It enables you to perform a mini security audit.

1Password has a feature called Watchtower that enables you to quickly review all your passwords. Clicking the dropdown will quickly show you if you’ve reused any passwords, if you have stored logins for unsecured websites or if any of your websites have had security breaches. It will also flag up any passwords its systems categorise as “weak” or “terrible”.

1Password's watchtower feature is shown on the left, with all its features listed.

Their own security is top-tier.

1Password data is encrypted using AES 256-bit encryption, which is also used by major banks, Google and government institutions such as the NSA and US Military. Even with a supercomputer, it would take at least 220 nonillion years to crack - a number that is neither made up, exaggerated, nor younger than the universe.

It’s not just for passwords.

1Password also enables you to store information such as credit card details, documents, medical records, secure notes and databases. Clicking the plus sign beside the search bar will provide more specific suggestions on what you can add.

You can organise your data into what 1Password calls “vaults”.

You can set up as many vaults as you want, based on whatever segmentation you would like: data type (credit card details, passwords, ID documents, etc); the purpose for which this data would be used (e.g. social media logins, project documents, etc); and who can access each vault. One handy feature is travel mode. When enabled, it will only permit access to vaults that have been marked as “safe for travel” and prevent customs officials from clapping eyes on any non-essential docs.

1Password vaults are shown, together with the option to manage colleagues' access.

Your data is kept secret.

True to having tip-top security, 1Password forgoes the quick quid it could make from using trackers or displaying adverts. Perfect for those who value staying incognito!

You can leave the password creation to 1Password’s Chrome extension.

Remember our old friend bn2ecf@M-HX$gHq*?

Let’s take a step back: wouldn’t it be nice if you could generate something that impregnable in one click? With the 1Password Chrome extension added, every time you click on the password box when signing on for a service will be met with a hard-as-iron suggested password. Accepting it will store it, as well as your email address, in your account. The next time you log in will only require a click or a scan of your finger or face. 

Speaking of which…

Multi-factor authentication is built-in.

1Password constantly stays ahead of the authentication curve to offer users the latest and greatest in login experiences: two examples they have recently integrated into their systems are facial recognition and fingerprint scanning. So, as long as it works on your device itself, it will also work on 1Password!

The user interface is easy to navigate.

From getting started on your account to adding and accessing items, 1Password’s intuitive interface enables you to hit the ground running as a new user. 

Getting started

The best way to see how user-friendly it is? Give it a try! 1Password is offering a free 14 day trial for business accounts, and you don’t need to enter your credit card details!

Since you've made it this far, clearly this is resonating! We're official 1password partners, so drop your email below and one of our super-talented team members will help your organisation get set up with this trial at no extra cost to you!

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